and how the Association manages membership data
(*Referred to as the ďAssociationĒ hereafter)
What personal data does SGRA hold about Association members?
As of March 2019, the Associationís membership records will contain some, or all of, the following personal data: full name and title, full address, telephone number and email address.
What does SGRA use Association membersí personal data for?
The information is used exclusively to communicate with members of the Association, by letter, telephone or email.
What is SGRAís reason for holding Association membersí personal data?
The processing of any personal information is necessary for the efficient performance of the Association. This includes corresponding with members and offering advice in dealing with any relevant residential problems or queries.
How will Association membersí personal data be safeguarded?
Personal data will be stored in Gmail Contact also on a PC hard drive backed up to a secure dedicated flash drive. All information is held in the strictest confidence and will be used for communication purposes only and not for any other purpose whatsoever. All emails directed to members will be by bcc (blind copies) to ensure that no email address is forwarded to other members.
Will SGRA divulge Association membersí personal data to third parties?
The Association will never disclose personal information to third parties for any reason whatsoever, unless a situation arose where not to do so would be unlawful.
How long will SGRA hold Association membersí personal data?
SGRA will update the Associationís membership database containing personal data from time to time to comply with information received from individual Association members in writing. The personal data will remain on the data base until its removal is request by its owner or their authorised representative.
How can Association members object to the processing of personal data by SGRA?
Association members can request from SGRA (usually the Associationís Chairman) access to and rectification or erasure of, any or all personal data or restriction of its use for any reason at any time.
Links to other websites
SGRAís website may contain links to other websites of special and/or local interest. However, once you have used these links to leave SGRAís website, you should note that the Association does not have any control whatsoever over that website. Therefore, the Association cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such websites and are not governed by this data privacy statement. Linked website visitors should exercise great caution and examine the privacy statement applicable to the website in question.